In December 2022, ISAS implemented Billfeeds to automate supplier invoice processing. The adoption of this system reduced the time spent on manual data entry, optimised staffing needs, and provided better tracking of outstanding invoices. Through the integration of Billfeeds, ISAS continues to drive operational efficiency, focusing on delivering quality solutions while minimising administrative overhead.
Integrated Switchgear & Systems (ISAS)
Challenges
Managing a high volume of supplier invoices while maintaining accuracy and efficiency was a significant challenge for ISAS. The manual process involved multiple staff members and required considerable time and effort, leading to delays and potential errors. With growing demands and an increasing number of invoices, ISAS recognised the need to improve their workflow. They required a solution that would reduce manual data entry, improve tracking of outstanding invoices, and optimise staff involvement to allow employees to focus on higher-priority tasks.
Jodie Connell from ISAS explains, “Managing supplier invoices manually was time-consuming and inefficient. We needed a solution that could streamline the process, automate repetitive tasks, and significantly reduce the workload on our team.”
The Solution
In December 2022, ISAS implemented Billfeeds to automate supplier invoice processing. This system not only reduced the manual workload but also greatly improved efficiency and accuracy, allowing the team to focus on more value-driven tasks rather than time-consuming data entry.
“Implementing Billfeeds was easy,” says Jodie. “The support we received whilst implementing Billfeeds was brilliant. We had a really good relationship with the ABM team, and they were very helpful throughout the entire process, from setup to training.” The implementation also brought significant improvements in tracking outstanding invoices, providing real-time visibility into what invoices had been received and processed. This streamlined follow-up processes and reduced the risk of missed or delayed payments, enhancing overall operational control.
The Result
Since implementing Billfeeds, ISAS has seen a substantial improvement in efficiency. The number of staff needed for invoice processing has been reduced, allowing the team to focus on more critical tasks and reducing the overall workload. This automation has not only saved valuable time and resources but has also led to significantly faster invoice processing, cutting down the time from receipt to processing and improving cash flow management.
Jodie highlights, “It has certainly cut a lot of processing time, freeing up our team to focus on other important areas of the business. Everyone has picked it up really easily, and they’ve found it to be a much more efficient way to work. It is an easy system to use once you are shown how to use it, and the team really enjoys the simplicity and effectiveness of Billfeeds.”
Jodie Connell
Integrated Switchgear & Systems
“We are very happy to have Billfeeds implemented and working. It’s a much better system than manually processing invoices, and it has significantly reduced the labour time involved.”
Jodie Connell
Integrated Switchgear & Systems
“As soon as we receive an invoice, it gets automatically sent across to Billfeeds, so we know what’s outstanding that we’ve not manually received back. It’s a much better process than not knowing what invoices have come in.”